Group RFP & Bid Response Tool

While private groups such as weddings, sports teams, and meetings can be of great benefit to local economies, managing bookings for such groups can be difficult for destinations that lack the resources to efficiently do so.

The Group RFP & Bid Response Tool solves for that manual bottleneck by allowing travelers needing 9 or more rooms to submit their lodging requirements via a simple webform and quickly receive competing quotes from hotels.

By default, this tool is on and available via your ITA Platform, and it brings with it many benefits.

Client Benefits

1. A no-cost solution to provide group housing support
2. An easy, hands-off solution to capture demand from a segment of tourism value that may have previously been unharvested
3. Access to travel technology that combines proprietary AI/machine learning capabilities with a 24/7 customer service network

Traveler / Group Leader Benefits

1. Fast and competitive quotes

2. An assigned agent

3. The ability to compare and negotiate online

4. The ability for group members to pay individually, avoiding the inconvenience of a master bill

5. A process that is free, fast, and easy

How Does it Work?

1. From the guest selection of either your website's search widget or your ITA Platform, all users will be shown a button for 9+ rooms.

2. The button directs users to a landing page customized to your destination and populated with a request form for group rates.

3. The group leader completes the form by entering the group's lodging needs

4. Upon form submission, the group leader is directed to a Hotel Offers page, where an individual agent is assigned to the process.

5. As hotels provide quotes, they are presented on the Hotel Offers page

   

6. From the page, the group coordinator can choose to decline quotes or submit a counter offer to negotiate directly with the hotel

7. When a quote is agreed upon, the group coordinator connects directly with the hotel to finalize booking details, with many hotels offering a custom link for guests to book at the negotiated rate

At this point, the group is connected to the hotel, ready to book at a discounted rate, and bound for your destination.

And you, the client, has harnessed the power of your ITA Platform to capture more economic value for your community, with no additional work required of your team.

That's a win-win-win.